Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
Who are we?
St. Giles Christian Mission (SGCM) is a Data Controller (contact details below). This means it decides how your personal data is processed and for what purposes.
How do we process your personal data?
SGCM complies with its obligations under the GDPR by:
- Keeping personal data up to date.
- Storing and destroying it securely.
- Not collecting or retaining excessive amounts of data.
- Protecting personal data from loss, misuse, unauthorised access
- Disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes:
- To enable us to provide a voluntary service for the benefit of the public.
- To administer membership and attendee records.
- To fundraise and promote the interests of the charity.
- To manage our employees and volunteers.
- To maintain our own accounts and records (including Gift Aid applications).
- To inform you of news, events, activities and services running at SGCM.
What is the legal basis for processing your personal data?
- Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process your Gift Aid donations and keep you informed about SGCM Council and Church events.
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
Processing is carried out by SGCM a charitable and religious organisation provided:
- The processing relates only to members or former members (or those who have regular contact with it in connection with those purposes).
- There is no disclosure to a third party without consent.
Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared to support the ministry of church members or attendees or for the purposes connected with the church. We will only share your data with third parties outside of the church with your consent or where we are obliged to due to legal or regulatory requirements.
How long do we keep your personal data?
Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or purposes. In practice we:
- Annually review the length of time we keep your personal data.
- Consider the purpose or purposes we hold the information for in deciding whether (and for how long) to retain it.
- Securely delete information that is no longer needed for this purpose or these purposes; and update, archive or securely delete information if it is out of date.
- Maintain a data retention policy compliant with current legislation.
Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respects to your personal data:
- The right to request a copy of your personal data which SGCM holds about you.
- The right to request that SGCM corrects any personal data if it is found to be inaccurate or out of date.
- The right to request your personal data is erased where it is no longer necessary for SGCM to retain such data.
- The right to withdraw your consent at any time.
- The right to request that the data processor provides the data subject with his / her personal data and where possible, to transmit that data directly to another data controller/processor, known as the right to data portability, where applicable.
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing.
- The right to object to the processing of personal data, where applicable.
- The right to lodge a complaint with the Information Commissioners Office (ICO).
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and wherever necessary, we will seek your prior consent to the new processing.
To exercise all relevant rights, queries or complaints please in the first instance contact the GDPR Co-ordinator:
- Address: 62 Bride Street, London N7 8AZ
- Telephone Number: 020 7607 4370
- Email Address: firstname.lastname@example.org
You can contact the Information Commissioners Office on 0303 123 1113 or via the website https://ico.org.uk/global/contact-us/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.